Meeting Request Email

Subject: Meeting Request - [Topic/Purpose] Hi [Recipient Name], I hope you're doing well. I'd like to schedule a meeting to discuss [specific topic or purpose of meeting]. I believe this conversation would be valuable because [brief reason - 1-2 sentences explaining the benefit or importance]. Would you be available for a [duration] meeting sometime next week? I'm flexible and happy to work around your schedule. Here are a few time slots that work for me: • [Day, Date] at [Time] ([Timezone]) • [Day, Date] at [Time] ([Timezone]) • [Day, Date] at [Time] ([Timezone]) Please let me know if any of these work for you, or feel free to suggest an alternative time. [If remote: I'm happy to meet via Zoom/Google Meet/Teams - whichever you prefer.] Looking forward to speaking with you. Best regards, [Your Name] [Your Title] [Company] [Contact Information]

Subject: [Project Name] Team Meeting - [Date] Hi Team, I'd like to schedule a meeting to discuss [specific agenda items]. We need to align on [key decisions or topics]. Agenda: 1. [Topic 1] (5 minutes) 2. [Topic 2] (10 minutes) 3. [Topic 3] (10 minutes) 4. Q&A and next steps (5 minutes) Duration: 30 minutes When: [Day, Date] at [Time] ([Timezone]) Where: [Conference Room / Zoom Link] Please review [attached document/link] before the meeting so we can make the most of our time together. Can everyone make it? Please respond by [deadline] so I can reschedule if needed. Thanks, [Your Name]

Subject: Quick Chat About [Pain Point/Opportunity] Hi [Client Name], I hope this email finds you well. I noticed that [company] is [specific observation about their business/industry], and I thought it might be helpful to connect. I'd love to schedule a brief 20-minute call to: • Learn more about your current [process/challenges/goals] • Share how we've helped similar companies [specific benefit] • See if there's a potential fit for collaboration Would any of these times work for you? • [Day, Date] at [Time] • [Day, Date] at [Time] • [Day, Date] at [Time] No pressure - just a casual conversation to see if we can add value. If the timing isn't right, I completely understand. You can also use this link to book directly on my calendar: [Calendly link] Looking forward to connecting! Best, [Your Name] [Your Title] | [Company] [Phone] | [Email]

Subject: Meeting Request - [Strategic Topic] Dear [Executive Name], I hope this message finds you well. I'm writing to request a brief meeting to discuss [strategic initiative/important topic]. Given your expertise in [area], I believe your input would be invaluable as we [context - make a decision, develop a strategy, etc.]. Specifically, I'd like to get your perspective on: • [Key question/topic 1] • [Key question/topic 2] I've prepared a brief overview [attached/linked] and estimate this conversation would take about 30 minutes. I'm happy to work around your schedule and can meet at your office, via video call, or wherever is most convenient. Proposed times: • [Day, Date] at [Time] • [Day, Date] at [Time] • [Day, Date] at [Time] Would any of these work for you? If not, please let me know what times suit you best. Thank you for considering this request. Respectfully, [Your Name] [Your Title] [Department/Company] [Contact Information]